ACCESS TO INFORMATION
PROMOTION OF ACCESS TO INFORMATION
ACT, ACT 2 OF 2000 (The Act) SECTION 51 MANUAL FOR ALDABRI 70 (PTY) LTD TRADING
AS SNOOKUMS
TABLE
OF CONTENTS
Preamble
Introduction
to Aldabri 70 (Pty) Ltd trading as Snookums
Particulars
in Terms of Section 51
1. Contact details
2. The Guide as described in
Section 10
3. Categories of records of
Snookums which are available without having to request access in terms of the
Act in terms of Section 52(2)
4. Records available in terms of any
other legislation
5. How to request a record - a
description of the subjects of the records
5.1 How to request a record
5.2 Categories of records held by
Snookums
6. Other information as may be
prescribed
7. Availability of the Manual
8. Fees in respect of private
bodies
9. Prescribed request forms
A. Particulars of private body
B. Particulars of person requesting
access to the record
C. Particulars of person on whose
behalf request is made
D. Particulars of person requesting
access to the record
E. Fees
F. Form of access to record
G. Particulars of right to be
exercised or protected
H. Notice of decision regarding
request for access
PREAMBLE
The
Promotion of Access to Information Act No. 2 of 2000 (the Act) came into operation
on
INTRODUCTION
TO ALDABRI 70 (PTY) LTD TRADING AS SNOOKUMS
The
Snookums baby accessories and toys range is a proudly South African brand and
has been in existence for more than 20 years. Snookums is probably one of the
oldest and strongest baby brands in
The
Snookums range was carefully developed over many years and is constantly
infused with new innovative baby products to ensure that Snookums stays at the
forefront of baby accessories and toy world trends. The range have over 120
exiting products covering a range of categories such as Baby Feeding, Baby
Bathing, Baby Grooming, Baby Soothing, Baby Teething, Baby Potty Training, Baby
Development, Baby Toys and Baby Safety and Health.
One
of Snookums key strengths is that the range probably provides the best value
for money in
Snookums
supply goods to most of the major retail and baby speciality stores in
PARTICULARS
IN TERMS OF SECTION 51
1.
CONTACT DETAILS [Section 51(1)(a)]
The
Directors of Snookums has duly authorized David Botha to deal with all matters
in connection with requests for information in Terms of the Promotion of Access
to Information Act, 2 of 2000.
Full Name: Aldabri 70 (Pty) Ltd.
Registration No: 2004/002122/07
Postal address: Postnet
Street address:
Telephone: +27 (0) 21 982 2037
Facsimile: +27 (0) 21 981 4695
E-mail: Information Officer: info@snookums.co.za
2.
THE GUIDE AS DESCRIBED IN SECTION 10. [Section 51 (l)(b)J]
Section
10 of the Act requires the South African Human Rights Commission (SAHRC) to
publish a Guide containing information reasonably required by a person wishing
to exercise or protect any right in terms of this Act. The guide will be
available from the Human Rights Commission. Please direct any queries to: The
Human Rights Commission: Postal Address: The Human Rights Commission Promotion
of Access to Information Act Unit Research and Documentation Department Private
Bag 2700 HOUGHTON 2041 Telephone: 011 4848300 Facsimile: 011 484-0582 Website:
http://www.sahrc.org.za E-mail: PAIA@sahrc.org.za
3.
CATEGORIES OF RECORDS OF SNOOKUMS WHICH ARE AVAILABLE WITHOUT A PERSON HAVING
TO REQUEST ACCESS IN TERMS OF THE ACT IN TERMS OF SECTION 52(2). [Section 51(1)(c)]
No
notice of such records has been made to the Minister.
4.
RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION. [Section 51(1)(d)J]
No
notice of such records has been made to the Minister.
5.
HOW TO REQUEST A RECORD. A DESCRIPTION OF THE SUBJECTS OF THE RECORDS HELD BY SNOOKUMS
AND THE CATEGORIES IN WHICH THESE SUBJECTS ARE CLASSED. [Section 51(1) (e)]
5.1 How to request a record [See
pro forma request form in Section 9] Section 53 prescribes that the requester
must use the prescribed form to make the request for access to a record. This
must be made to the head of the private body, or his duly authorized deputy.
This request must be made to the address, fax number or electronic mail address
of the body concerned. The requester must provide sufficient detail on the
request form to enable the head of the private body to identify the record and
the requester. The requester should also indicate which form of access is
required. The requester should also indicate if he or she wishes to be informed
in any other manner and state the necessary particulars to be so informed.
The requester must identify the right that he or she is seeking to exercise or
protect and provide an explanation of why the requested record is required for
the exercise or protection of that right. If a request is made on behalf of a
person, the requester must then submit proof of the capacity in which the
requester is making the request to the satisfaction of the head of the private
body. The head of the private body must notify the requester ( other than a personal requester) by notice, requiring the
requester to pay the prescribed fee (if any) before further processing the
request. The fee for private bodies is R50. The requester may lodge an
internal appeal or an application to the court against the tender or payment of
the request fee. If the request is granted then a further access fee must be
paid for the reproduction and the search and preparation, and for any time that
has exceeded the prescribed hours to search and prepare the record fir
disclosure. The head of the private body will then make a decision on the
request and notify the requester in the required form.
5.2 Categories of records held by Snookums
A. STATUTORY COMPANY INFORMATION
1. Certificate of Incorporation
2. Certificate of Change of Name
3. Memorandum and Articles of
Association
4. Certificate to Commence Business
5. Minute Book, CM25 and CM26, as
well as Resolutions passed at general/class meeting
6. Proxy Forms
7. A Register of Allotments after
a person ceased to be a member
8. Register of Members
9. Index of Members
10. Register of Mortgages and Debentures
and Fixed Assets
11. Register of Directors
shareholdings
12. Register of Directors and
Certain Officers
13. Directors Attendance
14. A Branch Register
15. Annual Financial Statements
including:
i. Annual accounts
ii. Directors reports
iii. Auditors reports
16. Books of Account regarding
information required by the Companies Act, 1973
17. Supporting schedules to books
of account and ancillary books of account
B. ACCOUNTING RECORDS
1. Books of Account including
journals and ledgers
C. STATUTORY EMPLOYEE RECORDS
1. Employees names and occupations
2. Time worked by each employee
3. Remuneration paid to each
employee
4. Date of birth of each employee
5. Wages register
6. Attendance register
7. Employment equity plan
8. Salary and wages register
9. Staff records (after date of
employment ceases)
D. OTHER EMPLOYEE RECORDS
1. Employee contracts
2. Incentive schemes
3. Study assistance schemes
4. Maternity leave policy
E. MOVABLE PROPERTY
1. Asset register
2. Finance and Lease Agreements
F. TAXATION
1. Copies of all Income Tax Returns
and other tax returns and documents
G. TRUSTS
1. Authorization Letter
2. Trust Deed
H. TESTAMENTS
PROCEDURE
FOR REQUESTING ACCESS TO THE ABOVE INFORMATION
It
is important to note that access is not automatic you must identify the right
you are seeking to exercise or protect and explain why the record you request
is required for the exercise or protection of that right. You will be notified
in the manner indicated by you on the request form whether your request has
been approved.
6.
OTHER INFORMATION AS MAY BE PRESCRIBED [Section 51(1)(f)]
Not
applicable.
7.
AVAILABILITY OF THE MANUAL. [Section 51(3)]
This
manual is available from the South African Human Rights Commission (see details
above), Snookums (see details above).
8.
FEES IN RESPECT OF PRIVATE BODIES
1. The fee for a copy of the manual
as contemplated in regulation 9(2)(c) is R1,10 for
every photocopy of an A4-size page or part thereof.
2. The fees for reproduction referred
to in regulation 11(1) are as follows:
(a) For every photocopy of an
A4-size page or part thereof R1,10
(b) For every printed copy of an
A4-size page or part thereof held on a computer or in electronic or machine-
readable form R0,75
(c) For a copy in a
computer-readable form on -
(i) stiffy
disc R7,50
(ii) compact
disc R70,00
(d)
(i) For a transcription of visual
images, for an A4-size page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e)
(i) For a transcription of an audio
record, for an A4-size page or part thereof R20,00
(ii) For a copy of an audio record R30,00
3. The request fee payable by a
requester, other than a personal requester, referred to in regulation 11(2) is
R50,00.
4. The access fees payable by a
requester referred to in regulation 11(3) are as follows:
(1)
(a) For every photocopy of an
A4-size page or part thereof R1,10
(b) For every printed copy of an
A4-size page or part thereof held on a computer or in electronic or machine-
readable form R0,75
(c) For a copy in a
computer-readable form on -
(i) stiffy
disc R7,50
(ii) compact
disc R70,00
(d)
(i) For a transcription of visual
images, for an A4-size page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e)
(i) F or a transcription of an
audio record, for an A4-size page or part thereof R20,00
(ii) For a copy of an audio record R30,00
(f) To search for and prepare the
record for disclosure, R30,00 for each hour or part of
an hour reasonably required for such search and preparation.
(2) For purposes of section 54(2)
of the Act, the following applies:
(a) Six hours as the hours to be
exceeded before a deposit is payable; and
(b) One
third of the access fee is payable as a deposit by the requester.
(3) The actual postage is payable
when a copy of a record must be posted to a requester.
9.
PRESCRIBED REQUEST FORM REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY
(Section
53(1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000))
[Regulation 10]
A.
Particulars of private body The Director: Aldabri 70 (Pty) Ltd. trading as
Snookums
B.
Particulars of person requesting access to the record
(a) The particulars of the person
who requests access to the record must be given below.
(b) The address and/or fax number
in the Republic to which the information is to be sent must be given.
(c) Proof
of the capacity in which the request is made, if applicable, must be attached.
Full names and surname: Identity number: Postal address: Fax number: Telephone
number: E-mail address: Capacity in which request is made, when made on behalf
of another person:
C.
Particulars of person on whose behalf request is made
This
section must be completed ONLY if a request for information is made on behalf
of another person. Full names and surname: Identity number:
D.
Particulars of record
(a) Provide full particulars of the
record to which access is requested, including the reference number if that is
known to you, to enable the record to be located.
(b) If the provided space is
inadequate, please continue on a separate folio and attach it to this form.
The
requester must sign all the additional folios.
1. Description of record or
relevant part of the record:
2. Reference number, if available:
3. Any further particulars of
record:
E.
Fees
(a) A request for access to a
record, other than a record containing personal information about yourself will be processed only after a request fee has been
paid.
(b) You will be notified of the
amount required to be paid as the request fee.
(c) The fee payable for access to a
record depends on the form in which access is required and the reasonable time
required to search for and prepare a record.
(d) 1f you qualify for
exemption of the payment of any fee, please state the reason for exemption. Reason
for exemption from payment of fees:
.
F.
Form of access to record
If
you are prevented by a disability to read, view or listen to the record in the
form o access provided for in 1 to 4 hereunder, state your disability and
indicate in which form the record is required. Disability: Form in which record
is required: Mark the appropriate box with an X NOTES:
(a) Compliance with your request in
the specified form may depend on the form in which the record is available.
(b) Access in the form requested
may be refused in certain circumstances. In such a case you will be informed if
access will be granted in another form.
(c) The fee payable for access to
the record, if any, will be determined partly by the form in which access is
requested.
1. If the record is in written or
printed form: copy of record* inspection of record
2. If record consists of visual
images (this includes photographs, slides, video recordings, computer-generated
images, sketches, etc.): view the images copy of the images* transcription of
the images*
3. If record consists of recorded
words or information which can be reproduced in sound:
listen to the sound track
(audio cassette) transcription of sound track*(written or printed document)
4. If record is held on computer or
in an electronic or machine -readable form:
* printed copy of record
* printed copy of information
derived from the record
* copy in
computer readable form*(stiffy or compact disc)
* If you requested a copy or
transcription of a record (above), do you wish the copy or transcription to be
posted to you?
Postage is payable. YES NO
G.
Particulars of right to be exercised or protected If
the provided space is inadequate, please continue on a separate folio and
attach it to this form. The requester must sign all the additional folios. 1.
Indicate which right is to be exercised or protected: 2. Explain why the record
requested is required for the exercise or protection of the aforementioned
right H. Notice of decision regarding request for access You will be notified
in writing whether your request has been approved/denied. if
you wish to be informed in another manner, please specify the manner and
provide the necessary particulars to enable compliance with your request. How
would you prefer to be informed of the decision regarding your request for
access to the record:
Signed
at______________________ this___________________ day of __________20 SIGNATURE
OF REQUESTER / PERSON ON WHOSE BEHALF REQUEST IS MADE